registrations and transfers
A GUIDE TO THE REGISTRATION OF HIGHLAND PONIES
The Secretary of the Highland Pony Society handles all registrations for the Stud Book and Appendices and anyone wishing to register or transfer a pony must apply for the appropriate form.
Now that the registration system has been computerised, the Secretary respectfully asks breeders to take care when filling out forms. The system works primarily with the registration numbers of ponies. These must be accurately entered otherwise much time is wasted in correcting mistakes. On the reverse side of the form, whorls and markings must be entered along with an accurate description. This is to enable the passport to be produced. At initial registration, only the registration application form need be completed as the passport will be generated at the same time as the registration certificate. A passport application form is not required when applying for registration. When a breeder receives registration documents, it is their responsibility to check the dates and data thereon and inform the office immediately if there is an error. This can only be corrected in time for the publication of the Stud Book if immediate action is taken.
Transfers are of three types - ownership transfer, loan transfer, and transfer to gelding from colt or stallion. Ownership and loan transfers cost £10.00 (for members). There is no charge for transfer to gelding, although it is vital that the office is notified so that the appropriate alterations may be made to the Stud Book.
Please note that transfers should be carried out promptly as they are easily overlooked and can be of vital importance if showing regulations require proof of ownership, or if a dispute about ownership should arise. A completed transfer is the owner's protection as it forms a contract in Scots Law.
Prefix/Suffix Registration
All breeders of Highland ponies must register their prefix/suffix and all foals registered by that breeder MUST carry the stud name of that breeder. The prefix/suffix must be relevant to the breeder's name, house, farm, area, etc., but must not be chosen at random from another unrelated part of the country where Highland ponies are bred. The Society is a member of the Central Prefix Register. This body requires three choices in descending order of preference. Stud names become the property of the member and may be transferred to others if approved by The Highland Pony Society. Please note that the Central Register will only register one word of not more than 14 letters. These may be split by the applicant after allocation - e.g., Sgurrruadh to Sgurr Ruadh. For more information for breeders click on the Breeders pages in the left column menu.
Registration
The Stud Book is the register of fully pedigreed Highland ponies. All stallions must be bred from fully registered parents and must hold a licence before being used on mares. Any ponies with Progeny Certificates (pre-1991) can apply for full registration – see list of fees.
Youngstock and New Entries
Applications must be accompanied by a SERVICE CERTIFICATE from the stallion owner. If this certificate is not enclosed, the application will be returned to the breeder. It is the responsibility of the mare owner to make sure that this certificate has been obtained before the registration is applied for. These ponies will be fully registered and no further action need be taken except in the case of colts which may be licensed or gelded: both these situations require further action by the owner. Late registrations will be charged at double the standard rate of fee. Late registrations prior to 1991 will be treated as late full registrations and will be charged accordingly.
Registration Completion Guidelines can be downloaded here
Stallions
Applications for colts to be licensed may be made by requesting a stallion licence application form and returning it with two colour photographs, name and address of proposed veterinary surgeon and the appropriate fee. The owner of the colt is additionally required to pay the full cost of the veterinary inspection. A vetting certificate will be sent to the vet nominated by the owner, providing that person is not the vet who usually attends the ponies and other farm stock or domestic animals. If vetting is successful, the owner of the colt will be sent the licence. Please note that a colt must not be used before the licence is issued. Also, colts being presented for licensing must have no white other than a small star.
By signing the application form, the owner guarantees that the description of the colt is true and accurate. A copy of the rules governing this procedure can be obtained from the Secretary. A checklist for the required enclosures can be downloaded from this link: STALLION LICENCING CHECKLIST 08
Mares
Mares will be registered as fillies with their permanent registration number as from 1991 or made up from ponies previously progeny registered. Cost is £30.00. Mares on loan for breeding purposes must be recorded as such by completing a loan transfer before progeny can be registered in the breeder's stud name.
Geldings
Colts may be fully registered as geldings in the year of their birth or later by transfer. The fee for the former is £20.00. For transfer to gelding there is no charge.
Transfer of Ownership
When a Highland pony is sold, it should be transferred to the new
owner immediately by the completion of a transfer form and endorsement of
the reverse side of the registration certificate and the appropriate page
of the passport. Please note that the registration certificate and passport
must be returned by the seller to The Highland Pony Society office for recording
together with the transfer of ownership form duly signed and the appropriate
payment. In order to comply with European legislation it is important that
the current owner's name has been recorded by the Society and the registration
certificate and passport altered.
Exports
National Guidance Notes and forms for the export of ponies are available from the Secretary. Any Highland ponies sold overseas should be fully registered before leaving the country and entire colts may be subsequently licensed in accordance with the procedures of the Highland pony Society. The Society stress that transfers of ownership should be recorded by the Society.
Appendix Registers
The Appendices are, in effect, grading-up registers for ponies of unknown lineage. Mares and geldings were originally accepted for the 'A' Register after inspection. Progeny from Appendix mares by fully registered and licensed Highland stallions are inspected and registered as follows. Colts must be cut and will be placed on the register of their dam. Fillies, if passing their inspection, may be advanced to the next register; if they fail they shall be left on their dam's register. Fillies and geldings of 'C' Appendix mares, if passed, will be registered on the full register.
Appendix A
This appendix is for ponies of irregular or unknown pedigree. All colts must be gelded and placed on their dam's register. Filly progeny of an Appendix 'A' mare, if they pass inspection, will advance to the next register. If not, they shall be retained on their dam's register. Since 31 December 2002 this Appendix has been closed to new intake.
Appendix B
This is for the progeny of an 'A' mare and a fully registered and licensed Highland stallion. All colts must be gelded and will be placed on their dam's register. Filly progeny of an Appendix 'B' mare, if they pass inspection, will advance to the next register. If not, they shall be retained on their dam's register.
Appendix C
This is for the progeny of a 'B' mare and a fully registered and licensed Highland stallion. All colts must be gelded. Fillies and gelded progeny of an Appendix 'C' mare, if they pass inspection, will advance to the full register. If not, they shall be retained on their dam's register.
Full Stud Book
This register is for fully pedigreed stock and the filly and gelded progeny of Appendix 'C' mares passed by inspection.
Part-Bred Register
Entry is open to females and geldings:
(i) Of any age
(ii) Minimum quarter-bred Highland blood - i.e. at least one grandparent must be a fully registered Highland pony. Proof of the Highland pony lineage must be provided.
It is not necessary for breeders of part-bred ponies to have a suffix/prefix.
A copy of these guidelines can be downloaded in pdf format
Download an Application for Registration Form
Download a Transfer of Ownership Form
Fees Listing
ALL RELEVANT FEES AND COVERING CERTIFICATES MUST ACCOMPANY ALL APPLICATION FORMS.
